Columbia Park, Kennewick, Washington
September
24 & 25, 2016
Merchandise
Vendor Application
Please
Read, Print Out, and Save this information when you
apply.
Basis For
Acceptance
No application will be considered if
the registration form is not completely filled out. In keeping with the theme of Ye Merrie
Greenwood Renaissance Faire, FOOD VENDORS ARE REQUIRED TO WEAR A
RENAISSANCE COSTUME, decorate their booths in the style of Tudor
England, and try to present a Renaissance Menu. Modern equipment should be kept
inconspicuous. Please include a
photo of your booth and your costumes with the application. You are required
to send proof of insurance with your application.
Menus
Food Vendors must submit their
proposed menus, and prices, with this application by August 12 and
obtain approval before finalizing their plans for food to be served. Menus and prices cannot be changed without
approval from the director once they have been approved. There will be no
repetition of menus among concessions.
In this regard, we ask Food Vendors to consider changing menus if
another concession has first submitted a menu which included one or more of
your proposed items. Drinks and “extras”
will be allowed as repeat items.
Booths
Booth spaces are approximately 20 x 20 feet, and locations might change from year to year. When describing your booth write the frontage first then the depth, e.g. 20 x 10. All Vendors guarantee the booth to be staffed
and ready to serve approved menus during all hours of the show. Vendors will be advised of their booth
location when they check in. Vendors are
responsible for providing all materials and for all construction and
maintenance of their booths. Remember
to fire proof any materials that may require it.
Booths must
have at least 2 fire extinguishers.
Displays
should be designed to withstand wind
Set Up
and Show Hours
The Faire is open from 9:30 until
5:30 both days. Trucks will be allowed on site during set up and tear
down. Vendors may set up on Friday,
from 9:00 A.M. until 5:00 P.M.. THERE IS NO SET UP AFTER 5:00
P.M. ON FRIDAY WITHOUT PRIOR APPROVAL. There is set up
time available Saturday from 7:00 - 9:00 A.M.. Vehicles will not be allowed to remain on the
grass and MUST be off the site by 9:30 A.M., as the gates will be
opened to the public at that time. Booths may not be taken down or vehicles brought on the site until
after 5:30 P.M. when the show is officially over
On Site Camping: Important,
Please Read.
Because we have moved!!!!! Greenwood Faire onsite camping will allow campers, tents, trailers, and
R.V’s, Friday and Saturday nights for free. There will be power for R.V.’s on a first
come first served basis.
Vendors may camp
on site either in their booths or in our “Actors’ Camping Area” As we are too far from the Fire Department to get to
quickly it is requested that fires be kept above ground. If you have a fire, you must have two (2)
fire extinguishers present. Accidents
happen, and I’d rather they not happen to our new site! Further camping
information will be provided when the Vendor is accepted in the show.
Trash/Tables
Trash pickup will be made by the
City of Kennewick. Trash cans will be
provided for use in concession areas. If
the accumulation of trash in any area occurs at a faster rate than City
personnel can dispose of it, Concession operators are responsible for emptying
their own trash containers until City pickups can be made. You may furnish additional garbage cans for
your area if desired. Vendors will be
totally responsible for policing the area in the vicinity of their booth and
maintaining it litter-free. They also
will be expected to keep all tables washed and clean at all times. Cooperation with other concessions on this
clean up policy is expected.
WE REALLY
APPRECIATE AND EXPECT YOUR ASSISTANCE IN MAINTAINING YOUR AREA.
Electrical
Power
Electrical power will be available
for all food concession booths. This
power is limited but we are usually able to accommodate concession needs to
about 3000 watts = one 30 amp circuit. Vendors must make accurate estimates
of their power requirements and submit them with their application. Approval of your electrical needs will be
finalized at the time you are accepted. Each Vendor must provide their own
heavy-duty, outdoor rated extension cords for connection to power outlets. There are standard, 115 volt AC 3-wire grounded
receptacles located on power poles in the vicinity of
the booth locations.
License,
Taxes, and/or Fees
Vendors will be responsible for complying with any applicable rules
regarding obtaining any necessary license of inspection, collection and payment
of Washington State Sales Tax or other taxes or fees. All retail sales should be reported to the
Kennewick tax code, 0304. To obtain a
Washington State Sales Tax Number for out of state Vendors, you may contact
them at: WA Department of Revenue, P
O Box 72207, Kennewick WA 99336, 1-800-647-7706.
Security/Risk/Liability
You are
required to send proof of insurance with your application. In order to safeguard their
merchandise, vendors will be allowed to stay on site overnight
Friday and Saturday. There is
limited access to potable water, and any open fire may pose a FIRE HAZARD,
therefore, we request that no cooking outside of your booth be done in
the park, within the area of the Faire.
DUE TO CITY
REGULATIONS, NO PETS ARE ALLOWED ON THE SITE UNLEASHED.
Important: The names of ALL
persons staying in the park overnight MUST be provided no
later than two weeks before the event. Persons not listed will be detained by
security until their identity can be verified. There will be security on the site. Persons found using or supplying illegal
substances will be handed over to the authorities for prosecution.
Indemnity
and Hold Harmless Agreement
The vendor
signing this contact hereby agrees to indemnify, hold harmless, and defend any
action against Ye Merrie Greenwood Renaissance Faire, Ye Merrie Greenwood
Players, and the City of Kennewick from and against all liability whatsoever
arising from the Vendor’s participation in Ye Merrie Greenwood Renaissance
Faire. All vendors signing the registration form agree to abide by the rules,
policies, and guidelines contained in the application, application form and the
accompanying introduction letter.
Signs
NO MODERN
APPEARING SIGNS WILL BE ALLOWED ON OR AROUND CONCESSIONS. NO NEON OR NEON-TYPE SIGN OF ANY VARIETY MAY
BE USED.
Permits
Vendors are
responsible for complying with all applicable public health laws or ordinances
of the City of Kennewick and the State of Washington, etc.. Vendors must contact the Health Services
Department as soon as they receive their acceptance to Ye Greenwood Faire. The phone number
for the Health Services Department locally is:
509-786-1633 In
addition, the following must have been completed and presented to the director
with your application:
1. That you have checked with the City of
Kennewick to determine what requirements are applicable to your operation
2. That you have had issued to you all
licenses and necessary permits
3. That you have had everyone working in
your booth who is over the age of 14 years tested and issued a card by the Health Services
Department. Provide a list of those
people to the director. Folks have
been forgetting to send me
this information. Please don’t make me
call you for it.
Fees
Fees are
$200.00 per booth. Please make your
check or money order payable to: “Ye Merrie Greenwood Players.
The Production Director reserves the right to make a
determination on any of the above rules.
Send all mail inquires and application forms to: Ye Merrie Greenwood
Players, 6015 W 20th Avenue, Kennewick WA 99338-1502. Phone inquires may be made weekdays at:
1-509-783-7727. Vendors may call to
inquire if they
are accepted
acceptance packets will not
be mailed before August 26, 2016
YOUR NAME_______________________________________PHONE______________________________
BUSINESS OR ORGANIZATION NAME_____________________________________________________
ADDRESS________________________________________________________________________________ (street or box number, city, state and zip code)
E-MAIL ADDRESS
________________________________________________________________________
CONTACT NAME IF DIFFERENT FROM ABOVE____________________________________________
WASHINGTON STATE TAX NUMBER______________________________________________________
NAME UNDER WHICH STATE TAX NUMBER WAS GRANTED_______________________________
NAMES OF HELPERS: Please write names on the back of this application. Any additional names may be listed on a
separate sheet and included with registration form
DESCRIBE TYPE OF
FOOD
___________________________________________________________________________ ( list menu and
prices on a separate sheet)
DESCRIBE BOOTH (exact booth size with any guide wires, denote frontage size, then depth, describe appearance) ________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
If accepted please send me:
_________Renaissance
costume information
_________Lodging
information
_________Other-______________________________________________________________________
The signature below certifies that the Vendor has read
and understood the rules and guidelines set forth in the information
accompanying the application and hereby agrees to abide by them and to
indemnify, hold harmless, and defend any action against Ye Merrie Greenwood
Renaissance Faire, Ye Merrie Greenwood Players, and the City of Kennewick from
and against all liability whatsoever arising from the Vendor’s participation in
Ye Merrie Greenwood Renaissance Faire.
Signature
_____________________________________________ Date___________________
Remember to
enclose:
4 $200.00
check or money order made out to “Ye Merrie Greenwood Players”
4 A 4 x 9,
STANDARD SIZE BUSINESS ENVELOPE, self-addressed and stamped.
4 The Application Form (remember to
keep the application information)
4 Proof of
Insurance
4 A menu and
a price list
4 Remember to
include Photographs of
your booth and your Renaissance costume.
Mail
Application Form to: Ye Merrie Greenwood Players, 6015 W. 20th Avenue,
Kennewick WA 99338-1502