Columbia Park, Kennewick, Washington
September 24
& 25, 2016
Merchandise
Vendor Application
Read,
Print Out, and KEEP this information when you apply.
Basis
For Acceptance:
No application will be considered if the registration form is not completely
filled out.
All entries will be screened from photographs.
Sending us your webpage address
instead of hard copy will not be acceptable. The Production Director reserves
the right to make a determination for returning vendors on the inclusion of
photographs. The criteria for selection
will be quality, conformance with the requirements of this application, and suitability of the work to the
historical ambiance of the Renaissance period. All vendors will be expected to participate
both days. ALL VENDORS AND HELPERS ARE REQUIRED TO WEAR A RENAISSANCE COSTUME
and decorate their booths in the style of Tudor England. Any vendor found
not costumed by 9:00 A.M. on Saturday morning will have their booth closed
until they are in period clothing.
Clothing can be found on site by either renting or purchasing a suitable
costume. VENDORS WHO REFUSE TO WEAR
APPROPREATE ATTIRE WILL BE EJECTED FOR NON-COMPLIANCE.
Fees:
Make certain
that the dimensions of your booth are accurate on the registration form as you
will only be given a 10 x 10 foot space unless you specify otherwise. When describing your booth write the frontage
first then the depth, e.g. 12 x 10. No
electricity will be available for merchandise booths.
Because we have moved we can now accommodate larger booths. Therefore there are no size
restrictions. However to make it easier
to do the math, BOOTH
FEES ARE NOW FORTYFIVE CENTS ($.45) PER SQUARE FOOT (length x width)
INTERIOR SPACE
ONLY, NOT COUNTING GUY WIRES. When specifying your space size count the
entire footprint (booth plus guy wires) so that we can place you in the proper
size space.
Once again, the fee is for the
interior space of your booth, not counting the guy wires, but the size you
request must include the guy wires. So a
10x10 with guy wires that bring it to a 12x12 would be $45.00, but the space
size requested must be written as a 12x12. (10x10=$45.,
15x15=101.25, 20x20=180.00, etc.)
Important
Notice:
Booths under
10x10, and Merchants wandering or
selling from a pushcart are $45.00. Booths
over 600sq.ft. are $270.00
Checks
should be made out to: “Ye Merrie Greenwood Players”. No-shows will not be invited back. The fee will be refunded to those not accepted. Please advise us immediately if you must
cancel. No refund will be made if the work is rejected at the show for misrepresentation, or if the vendor cancels later
than two weeks before the Faire.
Persons/Groups wishing to only demonstrate various crafts or trades may
be exempted from paying the registration fee, but must adhere to the same
regulations stipulated for the vendors.
Registration
Deadline:
Registrations
must be received NO LATER THAN August
12, 2016. Vendors will be
notified of acceptance after August 26,
2016. Returning
Vendors, if you
cannot send a check due to financial reasons by April 3, contact the
director. It is possible that a space
may be held for you. However, the fully
filled out application must be sent in by May 6none the less.
Sales:
Vendors
will be responsible for handling their own sales, and for the collecting and
paying of Washington State Sales Tax. (WSST)
All retail sales should be reported to Richland’s tax code 0304. A WSST number MUST be listed on the registration form. If you do not have a WSST number, your
registration cannot be considered. To
obtain an WSST for out of state vendors, you may contact them at: WA Department Of Revenue, P O Box 7220,
Kennewick WA 9933, 1-800-647-7706
Resale:
Resale
appropriate to the time period, such as books, clothing, clothing patterns,
knives, etc., will be permitted. (if your inventory has more than 25% resale merchandise, it is categorized as a resale
booth and will be placed accordingly)
Resale items must be clearly marked on the written representation of
items for sale.
Displays:
Vendors
are responsible for providing all materials and for all construction and
maintenance of their booths. Remember to fire proof any materials that
may require it. Booths must have a fire extinguisher. Displays should be designed to withstand
wind. NO MODERN APPEARING SIGNS OR NEON-TYPE
SIGN OF ANY VARIETY MAY BE USED.
Set Up and Show Hours:
The
Faire is open from 9:30 until 5:30 both days.
Vendors may set up on Friday,
from 9:00 A.M. until 5:00 P.M.. THERE IS NO SET UP
AFTER 5:00 P.M. ON FRIDAY WITHOUT PRIOR ARRAIGNMENTS WITH THE DIRECTOR. There is set up time
available Saturday from 7:00 - 9:00 A.M.. Vehicles will
not be allowed to remain on the grass and MUST
be off the Faire Grounds by 9:30 A.M., as the gates will be opened to
the public at that time. Booths may not be taken down or vehicles brought on
the Faire Grounds until after 5:30 when the show is officially over.
Security:
In
order to safeguard their merchandise, vendors will be allowed to stay on site overnight
Friday till teardown Sunday.
Greenwood Players will provide security on site from Friday after 5:00
P.M. until Sunday at 6:00 P.M..
Indemnity
and Hold Harmless Agreement:
All
vendors signing the registration form hereby release Ye Merrie Greenwood
Players and the City of Kennewick from responsibility for any damage or loss to
said vendor’s property or any personal injury which the vendor or helpers may
sustain while participating in Ye Merrie Greenwood Renaissance Faire. Further, they agree to abide by the rules,
policies, and guidelines contained in the application and information letters.
Weapons
Policy:
Weapons
for sale must be peace bonded. It is the
responsibility of the vendor to provide peace bonding. Persons purchasing weapons must be reminded
that they may not remove the peace bonding while on the Faire site, as they
will be asked to leave. Selling weapons to
persons under 18 years old is not permitted without a parent present. If you are not sure of the age of the person
buying the weapon, ask to see ID.
On Site Camping: Important,
Please Read.
Because we
have moved!!!!! Greenwood Faire onsite
camping will allow campers, tents, trailers, and R.V’s, Friday and Saturday
nights for free.
Vendors may camp on site
either in their booths or in our “Actors’ Camping Area” As we are too far from the Fire Department to get to quickly
it is requested that fires be kept above ground. If you have a fire, you must have two (2)
fire extinguishers present. Accidents
happen, and I’d rather they not happen to our new site! Further camping information will be provided when
the Vendor is accepted in the show.
Off
Site Lodging:
Upon
request a list of lodgings and campsites will be included in the acceptance
packet. Notice: Hotel/Motels fill up
quickly, it is best to book your rooms early.
Rules
for Participation:
1. All
work must be designed and executed by the accepted artist, unless the
registration is clearly labeled as
resale.
2. Artist
must be present with their work for the full two days of the Faire.
3. All
work shown must be for sale unless the registration form is clearly marked as demonstration.
4. Only
artists accepted in the jewelry category may display and sell jewelry.
5. ALL VENDORS AND HELPERS MUST WEAR
RENAISSANCE COSTUMES.
No
exceptions.
The Production Director reserves the right to make a
determination on any of the above rules.
Send all mail inquires and application forms to:
Ye Merrie Greenwood Players,
6015 W 20th Avenue
Kennewick WA 99338-1502
Acceptance packets will not be mailed before August
26, 2016.
YOUR
NAME__________________________________________PHONE__________________________________________
BUSINESS OR
ORGANIZATION NAME_____________________________________________________________
ADDRESS_________________________________________________________________________________________________________________________________________________________________________________________
(Street address, City, State, Zip Code)
CONTACT NAME & PHONE # IF
DIFFERENT FROM ABOVE _________________________________________________________________________________________________
EMAIL
ADDRESS_________________________________________________________________________________
WASHINGTON
STATE TAX NUMBER______________________________________________________________
NAME UNDER
WHICH SALES TAX NUMBER WAS GRANTED_______________________________________
My signature certifies that I am the artist/vendor
who will be selling the work described.
I have read and understood the rules and guidelines set forth in the
Application form for Ye Merrie Greenwood Renaissance Faire, and agree to
indemnify, hold harmless, and defend any action against Ye Merrie Greenwood
Renaissance Faire, Ye Merrie Greenwood Players, and the City of Richland from
and against all liability whatsoever arising from my participation in Ye Merrie
Greenwood Renaissance Faire.
Signature
________________________________________________ Date________________________
NAMES
OF HELPERS: Please write names on the back of this application. Additional names may be listed on a separate
sheet and included with registration form
CATEGORY (please check all applicable )
ORIGINAL ART_____ RESALE ITEMS_____ DEMONSTRATING_____
(75% original work) (over 25% resale merchandise)
DESCRIBE WORK :
______________________________________________________________________________
______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
DESCRIBE
BOOTH:
INTERIOR
SQUARE
FOOTAGE____________________________________________________________________
EXTERIOR
FOOTPRINT WITH GUY WIRES
(FRONTAGE
FIRST PLEASE)_____________________________________________________________________
APPEARANCE (DECORATED POP UP, VIKING STYLE, ETC.)
If accepted, please send me :
__________
Renaissance costume information
__________
Lodging information
__________Other
- _________________________________________________
Remember to
enclose:
Ø Booth Fees, $.45 per square foot. The fee is for the interior space of your booth, not
counting the guy wires, but the size you request must include the guy
wires. So a 10x10 with guy wires that
bring it to a 12x12 would be $45.00, but the space size requested must be
written as a 12x12.
Ø Write your check to Ye Merrie Greenwood Players
Ø Don’t forget a stamped,
self-addressed, 4x9 standard business envelope!!!!!
Ø The application
Ø A representative list of
items for sale and a price list
Ø Photographs of Merchandise, booth and costume. Sending
us your webpage address instead of a hard copy will not
be acceptable.
Send
application to: Ye Merrie Greenwood Players, 6015 W. 20th Avenue,
Kennewick WA 99338-1502