The 4th Annual Ye Merrie Greenwood at Glastonbury Faire

Toledo, Oregon
May 10 - 11, 2014
Merchandise Concession Application

Read, Print Out, and Save this information when you apply.

Basis For Acceptance:
            No application will be considered if the registration form is not completely filled out. All entries will be screened from photographs, unless waived by the director. The criteria for selection will be quality, conformance with the requirements of this application, and suitability of the work to the historical ambiance of the Renaissance period. All vendors will be expected to participate both days. ALL VENDORS AND HELPERS ARE REQUIRED TO WEAR A RENAISSANCE COSTUME and decorate their booths in the style of Tudor England.

            Unless otherwise advised, please include with your application:

1. A representative list of the items to be displayed at your booth. Please identify items that are original work, and those that are commercially available resale items.
2. A price range of the works to be displayed.
3. Three to five photographs which show a true representation of your work, costumes & booth.
4. A 4 x 9, STANDARD SIZE BUSINESS ENVELOPE, self-addressed and STAMPED.

Fees and Registration:
            A registration fee of $30.00 for a 10x10 space, plus an additional $3.00 per foot fee for a booth frontage that exceeds 10 feet, must be submitted with the completed application form to be considered. Checks should be made out to: “Ye Merrie Greenwood Players”. The fee will be refunded to those not accepted. No refund will be made if the work is rejected at the show for misrepresentation, or if the vendor cancels within the last two weeks before the show. Groups wishing to only demonstrate various crafts or trades may be exempted from paying the registration fee, but must adhere to the same regulations stipulated for the vendors.

Deadline:
            Registrations must be received NO LATER THAN MARCH 1st. 2014.  Vendors will be notified of acceptance after March 22nd.

Resale:
          Resale appropriate to the time period, such as books, clothing, clothing patterns, knives, etc., will be permitted. [If your inventory has more than 25% resale merchandise, it is categorized as a resale booth.] Resale items must be clearly marked on the written representation of items for sale.

Displays:
            Vendors will be advised of their booth location when they check in.  Vendors are responsible for providing all materials and for all construction and maintenance of their booths.  Remember to fire proof any materials that may require it.  Booths must have 2 fire extinguishers.  Displays should be designed to withstand Wind and Rain.  NO MODERN APPEARING SIGNS OR NEON-TYPE SIGN OF ANY VARIETY MAY BE USED.

Set Up and Show Hours:
            The Faire is open from 9:30 until 5:30 both days.  Vendors may set up on Friday, from 9:00 A.M. until 5:00P.M..  THERE IS NO SET UP AFTER 5:00 P.M. ON FRIDAY WITHOUT PRIOR ARRAIGNMENTS WITH THE DIRECTOR. There is set up time available Saturday from 7:00 - 9:00 A.M..  Vehicles will not be allowed to remain on the Faire site and MUST be off by 9:30 A.M., as the gates will be opened to the public at that time.  Booths may not be taken down or vehicles brought on the Faire site until 5:30 when the show is officially over.

Security/Risk/Liability:
            In order to safeguard their merchandise, vendors will be allowed to stay on site overnight Friday to Monday.  There is limited access to potable water, and any open fire may pose a FIRE HAZARD.  NO PETS ARE ALLOWED ON THE SITE UNLEASHED .  Important:   The names of ALL persons staying in the park overnight MUST be provided no later than two weeks before the event.  Persons not listed will be detained by security until their identity can be verified.  There will be security on the site.  Persons found using or supplying illegal substances will be handed over to the authorities for prosecution.

Indemnity and Hold Harmless Agreement:
            All vendors signing the registration form hereby release Ye Merrie Greenwood Players, and the City and Port of Toledo, from responsibility for any damage or loss to said vendor’s property or any personal injury which the vendor or helpers may sustain while participating in Ye Merrie Greenwood at Glastonbury Renaissance Faire.  Further, they agree to abide by the rules, policies, and guidelines contained in the application and information letters , and agree to indemnify, hold harmless, and defend any action against Ye Merrie Greenwood at Glastonbury Renaissance Faire, Ye Merrie Greenwood Players, The Port of Toledo and the City of Toledo from and against all liability whatsoever arising from my participation in Ye Merrie Greenwood at Glastonbury Renaissance Faire. 

On Site Camping:
            Vendors may camp on site either in their booths or in our “Actors’ Camping Area” on Friday to Monday.  Fires are permitted as long as there is a FIRE EXTINGUISHER PRESENT.  Further camping information will be provided when the Vendor is accepted in the show.

Cancellations :
            Please advise us immediately if you must cancel. No-shows will not be invited back.

Rules for Participation:

1. All work must be designed and executed by the accepted artist, unless the registration is clearly labeled as resale.
2. Artist must be present with their work for the full two days of the Faire.
3. All work shown must be for sale unless the registration form is clearly marked as demonstration.
4. Only artists accepted in the jewelry category may display and sell jewelry.
5. ALL VENDORS AND HELPERS MUST WEAR RENAISSANCE COSTUMES. No exceptions.

The Production Director reserves the right to make a determination on any of the above rules.

Acceptance packets will not be mailed before March 22 nd 2014.
Artists may call to inquire if they are accepted   weekdays at: 1-509-783-7727. 

YOUR  NAME__________________________________________PHONE___________________________

BUSINESS OR ORGANIZATION NAME _____________________________________________________

ADDRESS________________________________________________________________________________
(Street address, City, State, Zip Code)

EMAIL __________________________________________________________________________________

CONTACT NAME & PHONE # IF DIFFERENT FROM ABOVE ________________________________
__________________________________________________________________________________________

MAKE, MODEL, AND LICENSE # OF VEHICLE
_________________________________________________________________________________________

NAMES OF HELPERS : Please write names on the back of this application.  Any additional names may be listed on a separate sheet and included with registration form

CATEGORY             (please check all applicable )
            ORIGINAL ART_____                    RESALE ITEMS_____        DEMONSTRATING_____
           (75% original work)                     (over 25% resale merchandise)

 DESCRIBE WORK
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________
__________________________________________________________________________________________

DESCRIBE BOOTH ( exact booth size with any guide wires , denote frontage size, then depth, describe appearance) 
__________________________________________________________________________________________
__________________________________________________________________________________________
______________ ____________________________________________________________________________

If accepted, please send me :
                        __________ Renaissance Costume Information
                        __________ Host Motel Information

My signature certifies that I am the artist/vendor who will be selling the work described. I have read and understood the rules and guidelines set forth in the Application form for Ye Merrie Greenwood at Glastonbury Renaissance Faire, and agree to indemnify, hold harmless, and defend any action against Ye Merrie Greenwood at Glastonbury Renaissance Faire, Ye Merrie Greenwood Players, The Port of Toledo and the City of Toledo from and against all liability whatsoever arising from my participation in Ye Merrie Greenwood at Glastonbury Renaissance Faire.

Signature ________________________________________________    Date________________________

Remember to enclose:

1.  $75.00 for a 20 x 20 space , in a check or money order made out to “Ye Merrie Greenwood Players”
2. A self-addressed 4 x 9 Standard Business Size stamped envelope
3. The Application Form (remember to keep the application information)
4. A representative list of items for sale and a price list
5. Remember to include Photographs of  your Booth and Renaissance costume .

 Mail Application form to : Ye Merrie Greenwood Players, 6015 W. 20th Avenue, Kennewick WA 99338-1502