Toledo, Oregon
May 15 & 16, 2015
Non-Food Vendor Application
Read, Print Out, and Keep this information
when you apply.
Basis For Acceptance:
No application will be considered if the registration
form is not completely filled out. All
entries will be screened from photographs. Sending us your webpage address
instead of a hard copy will not be acceptable. The Production Director reserves
the right to make a determination for returning vendors on the inclusion of
photographs. The criteria for selection will be quality, conformance with the
requirements of this application, and suitability of the work to the historical
ambiance of the Renaissance period. All vendors will be expected to participate
both days. ALL VENDORS AND HELPERS ARE REQUIRED TO WEAR A RENAISSANCE COSTUME
and decorate their booths in the style of Tudor England.
Fees and Registration:
Booth fees are based on square footage (length
times width) at $.45 per sq. ft. Checks should be made out to: “Ye Merrie
Greenwood Players”. The fee will be refunded to those not accepted. No refund
will be made if the work is rejected at the show for misrepresentation, or if
the vendor cancels within the last two weeks before the show. Persons/Groups
wishing to only demonstrate various crafts or trades may be exempted from
paying the registration fee, but must adhere to the same regulations stipulated
for the vendors.
Make certain that the dimensions of your booth are
accurate on the registration form as you will only be given a 10 x 10 foot
space unless you specify otherwise. When describing your booth write the
frontage first then the depth, e.g. 12 x 10. No-shows will not be invited back.
The fee will be refunded to those not accepted. Please advise us immediately if
you must cancel. No refund will be made if the work is rejected at the show for
misrepresentation, or if the vendor cancels later than two weeks before the
Faire.
Deadline:
Registrations must be received NO LATER THAN APRIL
3, 2015. Vendors will be notified of acceptance after April 10th.
Resale:
Resale appropriate to the time period, such as
books, clothing, clothing patterns, knives, etc., will be permitted. (if your inventory has more than 25% resale merchandise, it
is categorized as a resale booth.) Resale items must be clearly marked on the
written representation of items for sale.
Displays:
Vendors will be advised of their booth location
when they check in. Vendors are responsible for providing all materials and for
all construction and maintenance of their booths. Remember to fire proof any
materials that may require it. Booths must have a fire extinguisher. Displays
should be designed to withstand wind. NO MODERN APPEARING SIGNS OR NEON-TYPE
SIGN OF ANY VARIETY MAY BE USED.
Set Up and Show Hours:
The Faire is open from 9:30 until 5:30 both days.
Vendors may set up on Friday, from 9:00 A.M. until 5:00 P.M..
THERE IS NO SET UP AFTER 5:00 P.M. ON FRIDAY WITHOUT PRIOR ARRAIGNMENTS WITH
THE DIRECTOR. There is set up time available Saturday from 7:00 - 9:00 A.M.. Vehicles will not be allowed to remain on the Faire site,
and MUST be off by 9:30 A.M., as the gates will be opened to the public at that
time.
Weapons Policy:
Weapons for sale must be peace bonded. It is the
responsibility of the vendor to provide peace bonding. Persons purchasing
weapons must be reminded that they may not remove the peace bonding while on
the Faire site, as they will be asked to leave. Selling weapons to persons
under 18 years old is not permitted without a parent present.
Security/Risk/Liability:
In order to safeguard their merchandise, vendors
will be allowed to stay on site overnight Friday to Monday. There will be
security provided on site from Friday to Sunday. There will be no security
Sunday night. NO PETS ARE ALLOWED ON THE SITE UNLEASHED.
On Site Camping:
Vendors may camp on site either in their booths or
in our “Actors’ Camping Area” on Friday to Monday. Fires are permitted as long
as there is a FIRE EXTINGUISHER PRESENT. Further camping information will be
provided when the Vendor is accepted in the show.
Indemnity and Hold Harmless Agreement:
All vendors signing the registration form hereby
release Ye Merrie Greenwood Players, and the City and Port of Toledo, from
responsibility for any damage or loss to said vendor’s property or any personal
injury which the vendor or helpers may sustain while participating in Ye Merrie
Greenwood at Glastonbury Renaissance Faire. Further, they agree to abide by the
rules, policies, and guidelines contained in the application and information
letters, and agree to indemnify, hold harmless, and defend any action against
Ye Merrie Greenwood at Glastonbury Renaissance Faire, Ye Merrie Greenwood
Players, The Port of Toledo and the City of Toledo from and against all
liability whatsoever arising from my participation in Ye Merrie Greenwood at
Glastonbury Renaissance Faire.
Rules for Participation:
1. All work must be designed and executed by the
accepted artist, unless the registration is clearly labeled as resale.
2. Artist must be present with their work for the
full two days of the Faire.
3. All work shown must be for sale unless the
registration form is clearly marked as demonstration.
4. Only artists accepted in the jewelry category
may display and sell jewelry.
5. ALL VENDORS AND HELPERS MUST WEAR RENAISSANCE
COSTUMES. No exceptions.
The Production Director reserves the right to make
a determination on any of the above rules.
Acceptance packets will not be mailed before April
10th, 2015
Artists may call to inquire if they are accepted
weekdays at: 1-509-783-7727.
YOUR
NAME__________________________________________PHONE___________________________
BUSINESS OR ORGANIZATION
NAME_____________________________________________________
ADDRESS_____________________________________________________________________________
(Street address, City, State, Zip Code)
EMAIL
__________________________________________________________________________________
CONTACT NAME & PHONE # IF DIFFERENT FROM
ABOVE________________________________
NAMES OF HELPERS:
Please write names on the back of this application.
Any additional names may be listed on a separate sheet and included with
registration form
CATEGORY (please check all applicable )
ORIGINAL ART_____ RESALE ITEMS_____
DEMONSTRATING_____
(75% original work) (over 25% resale merchandise)
DESCRIBE WORK
_______________________________________________________________________
_______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
DESCRIBE BOOTH (exact booth size with any guide
wires, denote frontage size, describe
appearance)__________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________
If accepted, please send me :
__________ Renaissance Costume Information
My signature certifies that I am the artist/vendor
who will be selling the work described. I have read and understood the rules
and guidelines set forth in the Application form for Ye Merrie Greenwood at
Glastonbury Renaissance Faire, and agree to indemnify, hold harmless, and
defend any action against Ye Merrie Greenwood at Glastonbury Renaissance Faire,
Ye Merrie Greenwood Players, The Port of Toledo and the City of Toledo from and
against all liability whatsoever arising from my participation in Ye Merrie
Greenwood at Glastonbury Renaissance Faire.
Signature
________________________________________________ Date________________________
Remember to enclose:
$.45 per square foot, in a check or money
order made out to “Ye Merrie Greenwood Players”
A self-addressed 4 x 9 Standard Business Size
stamped envelope
The Application Form (remember to keep the
application information)
A representative list of items for sale and a price
list
Photographs of your Booth and Renaissance costume.
Sending us your webpage address instead of a hard copy will not be acceptable.
Mail Application form to:
Ye Merrie Greenwood Players, 6015 W. 20th Avenue,
Kennewick WA 99338-1502